(i) your use of the website www.afia.org (where you can learn more about AFIA's services, and request for information and content)
(ii) events you may attend to (for example, webinars, conferences).
AFIA collects and uses information that, alone or in combination with other information, could be used to identify you ("personal data") in order to deliver our services, process applications to join the association, inform you of various opportunities, and provide support, as described below (please also see the "How We Use Information" section below).
AFIA primarily collects personal data provided to us by individuals when they interact with our services. For example, you may voluntarily provide us with personal data when you ask to download content (such as a white paper or a brochure), submit a web form, call or email us directly, request an overview of our services, or submit your business card.
The types of personal data that we collect vary based on the services offered on the websites, but generally include your name, address, telephone number, company name, job title, email address, and other information that you voluntarily submit to us.
You should carefully consider whether you wish to submit personal data. You should also review any additional terms and conditions that may govern your use of our services.
As you interact on our website, we may collect information about your computer or device and visits to our website ("Automatically Collected Data") through cookies, web beacons and other technologies, Internet Protocol (IP) address tracking/URL tracking, and other tools (collectively, "Tracking Technologies"). The types of Automatically Collected Data collected on our website through the use of these and other tools that we may add from time to time may include: the search terms you used, new or returning user information, browser information, computer or device type, operating system, internet service provider, website usage, referring/exit pages, platform type, date/time stamp, number of clicks, and ads viewed. Please see the "Tracking Technologies" section below to learn more about how we use Tracking Technologies.
Provide our services and respond to requests. We use the personal data we collect from you (unless otherwise restricted by law) to:
Where required by the applicable law (for example, if you are an EU Data Subject), we will send you marketing information or notifications only with your consent, which was given at the time you provided us with the personal data. In such case, if you do not provide us with your consent to the processing of your personal data for this purpose, we will not send you this information, (please refer to the "EU Data Subjects" section below for information on your rights). For California residents, please consult the "Your Privacy Rights" section below for additional considerations.
With your permission, we may also use information you provide to us as a testimonial posted on the website.
If you correspond with AFIA via email, the postal service, our web forms, or other form of communication, we may retain the correspondence and the information it contains. We may use the information for business purposes, including responding to your inquiry, notifying you of AFIA related opportunities, and other marketing purposes (please read the Marketing section above for more information on our marketing practices and how to opt out or unsubscribe).
AFIA collects information about users' IP addresses, including users' utilization of our website, to help us design our website to better suit our website users' needs. We may use information about your IP address to help diagnose problems with our server, administer our website, analyze trends, track visitor movements, and gather information that assists us in identifying visitor preferences. We also may use your IP address to enhance our security and investigate an actual or potential security incident. For EU Data Subjects, this use of your information is necessary for our legitimate interests in understanding how the website and our services are being used by you, to improve your experience on it and ensuring network and information security. For more information about what we mean by legitimate interests, and when we may process personal data for our legitimate interests, please see the "EU Data Subjects" section below.
We may also compile, anonymize and/or aggregate personal data and other information collected about websites' visitors, as described in this policy, and use such anonymized and/or aggregated data for our business purposes, including disclosing such data to our partners, service providers, advertisers and/or other third parties for marketing or promotional purposes. This aggregate information does not identify you. For EU Data Subjects, this use of your personal data is necessary for our legitimate interests in understanding how the websites and our products and services are being used by you and to improve your experience on it. For more information about what we mean by legitimate interests, and when we may process personal data for our legitimate interests, please see the "EU Data Subjects" section below.
AFIA discloses personal data that we collect (described above) in accordance with the terms set forth in this section.
We share your personal data with third parties who provide certain services to us to assist us in meeting business operation needs. These parties are authorized to process your personal data, on our behalf and pursuant to our instructions, only as necessary to provide these services to us. We share your personal data with the following service providers:
We collect, store and process the information from our websites and apps in the U.S. If you are outside the U.S., then your personal data and other information will be transferred to the U.S. The data privacy and data protection laws outside your country may offer less protection than the laws in your country. By using our services, the websites and/or apps or otherwise providing us with your personal data, you agree to the transfer of your personal data as described in this policy. If you do not agree to such cross-border transfers of your personal data, please do not submit it through the websites and/or Apps.
AFIA acknowledges that you have the right to access your personal data. In case you request us to remove data, we will respond within a reasonable timeframe.
Upon request, AFIA will provide you with information about whether we hold any of your personal data. You can update or correct your personal data or remove it from our system by making a request to us at the contact information provided below. Requests typically receive a response within thirty (30) days. If access cannot be provided within that time frame, we will provide the requesting party with an estimated date by which the information will be provided. If for some reason access is denied, we will provide an explanation of why access has been denied.
If you are an EU Data Subject, please see the "EU Data Subject" section below for information on your rights in relation to the personal data we hold about you.
Scope. This section applies if you are an individual located in the European Union or European Economic Area (collectively, "EU") ("EU Data Subject"). For these purposes, reference to the EU also includes the European Economic Area countries of Iceland, Liechtenstein and Norway and, where applicable, Switzerland.
AFIA is the data controller for the processing of your personal data.
Subject to applicable law, you have the following rights in relation to your personal data:
You may exercise your rights by contacting us as indicated under "Contact Us" section below.
"Legitimate interests" means the interests of AFIA in conducting and managing our association. For example, we have a legitimate interest in processing your personal data to analyze how the websites, apps and our services are being used by you, and to ensure network and information security, as described in this policy. When we process your personal data for our legitimate interests, we make sure to consider and balance any potential impact on you, and your rights under data protection laws. Our legitimate interests do not automatically override your interests. We will not use your personal data for activities where our interests are overridden by the impact on you, unless we have your consent, or those activities are otherwise required or permitted to by law. You have the right to object to processing that is based on our legitimate interests. For more information on your rights, please see "Your Rights" section above.
Personal data that we process will not be retained for longer than is necessary for the purpose(s) for which it has been obtained. In some cases, it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on AFIA policies and procedures.
Notwithstanding any contrary provisions in this policy, however, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
We are committed to taking reasonable efforts to secure the information that you choose to provide us, and we use a variety of security procedures to help protect against unauthorized access to or alteration, disclosure, or destruction of personal data. We restrict access to personal data to our employees, contractors and service providers (described in the "Disclosure of Information" section above) who need to know the information to operate, develop, or improve our services.
Unfortunately, no transmission of personal data over the Internet can be guaranteed to be 100 percent secure. Accordingly, and despite our efforts, AFIA cannot guarantee or warrant the security of any information you transmit to us, or to or from our online services. AFIA has no responsibility or liability for the security of information transmitted via the Internet. If you have questions about this policy or the security of your personal data, please contact us as indicated under the "Contact Us" section below.
We retain your personal data for as long as your account is active or as needed to provide you services, comply with our legal obligations, resolve disputes and enforce our agreements
What Are Cookies
Cookies are pieces of data sent to your browser when you visit a website and stored on your computer's hard drive. Cookies may store user preferences and other information. For example, cookies can store your session information for easy log-in to a website or platform, or your language or user interface customization preferences or may allow websites to record your browsing activities (for example, number of page views, number of visitors, and time spent on each page).
We use both session ID cookies and persistent cookies. A session ID cookie expires when you close your browser. A persistent cookie remains on your hard drive for a set period or until you delete it.
We classify cookies in the following categories:
Categories of Use
These cookies allow to link the actions of a user during a browser session to allow navigation around web pages, access to secure areas of the websites or Platforms and help make the services available through our websites and Platforms work. Without these cookies, basic functions of the website would not work.
You can block or delete these cookies by changing the browser settings as explained below.
You can block or delete these cookies by changing the browser settings as explained below.
You can also prevent your data from being collected by Google Analytics on the website by downloading and installing the Google Analytics Opt-out Browser Add-on for your current web browser at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.
In their use of our services, Clients' may enable various integrations which may set additional cookies. These cookies are set and controlled by Clients for various purposes such as website usage tracking and analytics and enabling social media features. AFIA does not control the placement of such cookies. Use of these cookies is governed by Client's own privacy and cookie policies.
AFIA may use a tracking technique that employs embedded URLs to allow use of the websites without cookies. Embedded URLs allow limited information to follow you as you navigate the websites but are not associated with personal data and are not used beyond the session.
AFIA and its service providers may use embedded pixel technologies (or pixel tags) for the purposes of identifying unique user visits (as opposed to aggregate hits) and for advertising purposes. In addition, embedded pixels or other technologies may be used in emails to provide information on when the email was opened to track marketing campaign responsiveness; information collected using these technologies may be associated with the recipient's email address.
On most web browsers, you will find a "help" section on the toolbar. Please refer to this section for information on how to receive a notification when you are receiving a new cookie and how to turn cookies off. Please see the links below for guidance on how to modify your web browser's settings on the most popular browsers:
Please note that if you reject cookies or disable cookies, your use of certain features or functions on our website may be limited.
To find out more about cookies and similar technologies, including how to see what cookies and similar technologies have been set and how to manage and delete them, visit www.allaboutcookies.org and/or or the Network Advertising Initiative's online resources, at http://www.networkadvertising.org and follow the opt-out instructions there. If you access the websites on your mobile device, you may not be able to control tracking technologies through the settings.
In addition to the information provided in this policy, under California's "Shine the Light" law, California residents who provide "personal information" (as defined in the statute) in obtaining products or services for personal, family, or household use are entitled to request and obtain from us, once a calendar year, information about the personal information we shared, if any, with other businesses for marketing uses. If applicable, this information would include the categories of personal information and the names and addresses of those businesses with which we shared such personal information for the immediately prior calendar year. To obtain this information, please contact us by sending a letter or calling us at the contact information below. You may also submit a contact form electronically through the websites.
The websites and apps are not intended for use by or targeted at children under 13, and we do not knowingly or intentionally collect information about children under 13. Children under 13 should not use the website or apps.
AFIA provides links from this website to the websites of other organizations for informational purposes only. The links do not imply an endorsement by the AFIA of these other organizations or the content of their websites.
The following trademarks are duly registered and should be considered as such throughout the AFIA website:
By using the website and our services, you agree to the terms and conditions contained in this policy and Conditions of Use and/or any other agreement that we might have with you. If you do not agree to any of these terms and conditions, you should not use the website and/or any AFIA benefits or services. You agree that any dispute over privacy or the terms contained in this policy and Conditions of Use and any other agreement we have with you will be governed by the laws of the Commonwealth of Virginia. You also agree to arbitrate any such dispute in Arlington, Virginia, and to abide by any limitation on damages contained in any agreement we may have with you.
As AFIA, and its services change from time to time, we may update this policy to reflect changes to our information practices. We reserve the right to amend the policy at any time, for any reason, and may do so by posting a new version online. Your continued use of the website and/or continued provision of personal data to us will be subject to the terms of the then-current policy. If we make any material changes or if otherwise required by the applicable law, we will notify you by means of a notice on this website prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.
If you have any questions about this policy or our treatment of the information you provide us, please contact as at:
Data Protection Officer: Sarah Novak, Vice President
Address: 2101 Wilson Blvd. Suite 810, Arlington, VA 22201, USA
Last updated August 6, 2018